Application Process Update

Now that the holiday season is drawing to a close and the Winter term has started, I thought it might be worthwhile to give everyone a brief update on our application process.  The application deadline for Waterloo Engineering is fast approaching.

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As indicated in our engineering brochure, interested applicants should apply to Waterloo Engineering on the OUAC (Ontario Universities Application Centre) site by Friday, January 31st.  Applicants have an additional four weeks to submit all supporting documentation for their application.  Supporting documentation includes the AIF (Admission Information Form) and the optional Online Interview.  All supporting documentation must be completed by Friday, February 28th.

The AIF (Admission Information Form) is a required component of the application process.  If it is not completed and submitted by the deadline, you will not receive an offer of admission.  Last year, there were a few applicants who missed the deadline due to a combination of procrastination and computer problems.  My suggestion is that applicants complete the AIF (Admission Information Form) well in advance of the deadline to ensure that they do not miss out on their applications being fully considered.

We have currently received over 9,100 applications to Waterloo Engineering programs, excluding Architecture.  This is approximately 1.8% lower than last year.  Some programs have more applicants and others have fewer applicants.  To answer the inevitable question, I cannot disclose more specific application numbers at this time.  The application numbers change rapidly and without context, they are largely meaningless.

However, I can say that we have seen a few general trends.  There has been a slight increase in domestic applications for many engineering programs and a slight decrease in visa applications for almost all engineering programs.  These trends have been consistent for the past month as I have been tracking the application numbers periodically.  In approximately 4 weeks, I should have the final application numbers for the 2019/2020 admission cycle.  I expect our total number of applications to approach 11,000 by the application deadline.

I wish to thank those applicants who have already submitted their AIFs and Online Interviews.  We have already begun assessing interviews that have been completed by applicants.  We expect to complete our assessments of all AIFs and Online Interviews by the end of March in preparation for our first round of admission offers.  It greatly helps our Admissions Office to receive supporting documentation early.

As you can probably imagine, we are very busy at this time of the year.  While our Admissions Office will do our best to answer your questions in a timely manner, please keep in mind that we are very busy at this time of the year.  We are experiencing a high volume of inquiries.

 

 

 

National Day of Remembrance and Action on Violence Against Women

30 years ago, a senseless act of violence occurred at l’École Polytechnique de Montréal that took the lives of 14 young women.

There is no place in society for gender-based violence.

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The above image is one of many that the Government of Canada has prepared for individuals to start a conversation on gender-based violence.  Additional images can be found here for those wishing to start a conversation.  Remember to include the hashtag #OurActionsMatter to have your voice heard.

Today at 10:30 am, the University of Waterloo will commemorate the National Day of Remembrance and Action on Violence Against Women with a ceremony in the 2nd Floor Atrium of Engineering 7.  You can officially register for the event here but there will be space set aside for people to attend, even if they have not officially registered.

 

In addition to the ceremony, the University of Waterloo will be participating in a nationwide memorial by shining a beam of light into the sky to honour and remember the 14 young women.  The beam of light will be turned on at 5:00 pm just outside of Engineering 5.  As visitors pass by the light, we ask that all reflect upon this tragedy and pay tribute with a moment of silence.

Should you wish to take positive action, one thing you can do is donate to the Canadian Engineering Memorial Foundation.  This foundation aims to attract women to the engineering profession to honour the memory of the 14 women whose lives tragically ended on December 6, 1989.  Many highly successful engineers have benefited from the work of this important foundation.

One of our University of Waterloo students was the recipient of the Nellie Giffen Ambassador Award for 2019 offered by the Canadian Engineering Memorial Foundation.  I would encourage interested female applicants and female students to consider applying for an Undergraduate Ambassador Award on the foundation’s website.  The deadline to apply for an award is January 13, 2020.

Chances of Admission for Fall 2020

With the Ontario Universities’ Fair starting in less than 24 hours, I thought I would attempt to answer the most frequent question asked of any admission officer:

What are my chances of receiving an offer of admission?

This is not an easy question to answer since every applicant is different.  Good grades are one consideration for admission but we also look at many other factors including previous employment, volunteer work, extra-curricular activities, skills, and notable achievements.  We can use good grades as a starting point for the discussion but we obviously look beyond grades to select applicants who will be highly successful in our programs.  This is why Waterloo Engineering does not simply accept applicants with the top grades and why students with lower admission averages still have a reasonable chance of receiving an offer of admission to some of our top engineering programs.

Since 2014, Bill Anderson has posted on his blog an easy-to-read graphical version of the information that appears on the Waterloo Engineering website and in our promotional brochures.  I continued this transition with my blog post last Fall on the Chances of Admission for Fall 2019.  In our brochures, we estimate the probability of an applicant receiving acceptance based on several years of application trends.  We try to make the projections as realistic as possible but the projections often tend to be a bit conservative.  Not all programs grouped together have exactly the same probabilities.  The projections tend to be most accurate for the top program in a grouping.  The most recent admission average probabilities can be found in my blog post on Competitiveness.

Using the applicant data for the Fall 2019 admission cycle, I have produced graphs that show the probability of receiving an offer of admission to Waterloo Engineering programs.  All of our engineering programs have been put into three groups as follows:

  • Group 1: Biomedical and Software
  • Group 2: Computer, Electrical, Mechanical, Mechatronics, and Systems Design
  • Group 3: Architectural, Chemical, Civil, Environmental, Geological, Management, and Nanotechnology

The first graph summarizes the probability of an admission offer for Canadians and permanent residents applying from the Ontario Secondary School system.  This graph is shown below:

Fall 2019 AOS - CPR

The second graph summarizes the probability of an admission offer for visa students applying from the Ontario Secondary School system.  The probabilities tend to be much lower for visa students due to the high number of applicants per available space.  However, high average students still have a very reasonable chance of receiving an offer of admission, even to our most competitive programs.  This graph is shown below:

Fall 2019 AOS - Visa

These graphs include a small number of applicants who receive offers to their second choice program instead of their first choice program.  I debated whether these applicants should be included in the graphs but I felt it would be inappropriate to remove them.

I used a slightly different mathematical approach than the one used in previous years.  I used a free software add-on to Excel from SRS1 Software to interpolate data points throughout the admission average range of 80% to 100% using a one-way spline function.  This approach allowed me to produce relatively smooth curves that are monotonically increasing as the admission average increases.

These graphs represent the best projections we can make regarding the Fall 2020 admission cycle.  Until we receive our final application data in February 2020, we won’t know if the application pool is similar to last year’s application pool.  If it is, then these projections are likely to be accurate.  If applications increase (or decrease), the probabilities of receiving an admission offer to a program will change accordingly.

For U.S. High School Students

It has been quite some time since I last posted to my blog.  The Fall 2019 admission cycle came to a close at the end of August and we have now started the Fall 2020 admission cycle.  I thought I should start off the Fall 2020 admission cycle with a post specifically for students studying south of the border since the application process has already opened for out-of-province students.

For U.S. high school students potentially interested in applying to Waterloo Engineering, here are a few important things to remember:

Why Should I Consider Waterloo Engineering?

Waterloo Engineering has a strong international reputation.  We are known for our innovative co-op program which requires engineering students to complete paid internships at companies around the world.  Our students obtain 2 years of practical work experience while completing their academic studies.  Many of our co-op students and alumni are employed in the U.S..  Our campus is modern and our facilities are state-of-the-art.  Our university ranks as one of the top undergraduate engineering schools in Canada.

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Does Waterloo Engineering Attend U.S. College Fairs?

Waterloo Engineering does participate in a limited number of U.S. College Fairs.  This year, we plan on attending four U.S. college fairs in the following cities:

How Do Students Educated in the U.S. Apply?

The University of Waterloo is not listed on the Common Application used by many U.S. colleges and universities and a few Canadian universities.  Our applications are processed by a province-wide application centre known as the Ontario Universities’ Application Centre (OUAC).  Students with Canadian citizenship (including Canadians who have lived in the U.S. their entire lives) apply using Form 105 Domestic (105D).  Such students compete directly with Canadian students educated in Canada for spaces reserved for Canadian students.  Students with non-Canadian citizenship apply using Form 105 International (105F).  Such students compete directly with international students for spaces reserved for international students.

When Can U.S. Students Apply?

The application process is now open.  U.S. students may complete their application anytime between now and January, 31, 2020.  All supporting documents must be received no later than February 28, 2020.  Incomplete applications will not be considered.

How Will I Be Assessed?

All applicants are requested to provide transcripts and SAT / ACT scores.  In addition, applicants are required to complete an Admission Information Form (AIF) and applicants are invited to complete an online video interview.  Our Engineering Admissions Team examines all information provided to make an informed assessment about each applicant.  We individually select applicants to ensure fit within our engineering programs.

When Are Acceptance Letters Sent Out?

Waterloo Engineering typically sends out its final round of acceptance letters in the middle of May, shortly after 2nd semester midterm grades have been processed.  This year, it is our goal to ensure that students applying from the U.S. receive an admission decision by the end of March, if possible.  We recognize that students applying to U.S. colleges and universities often have much earlier deadlines for acceptance.  We will attempt to provide U.S. students with an admission decision so that they make an informed decision about their future.

Will I Pay International Tuition Fees or Domestic Tuition Fees?

If you are a Canadian citizen or permanent resident, you pay domestic tuition fees.  International students are eligible to pay domestic tuition fees if they are dependent upon a Canadian citizen or permanent resident.  In other words, if your parents hold Canadian citizenship or permanent residency in Canada, you pay domestic tuition fees even if you are a U.S. citizen or an international student.  All other students are required to pay international tuition fees.

Can 529 Plans Be Used By Students?

The University of Waterloo is a FAFSA eligible school.  However, some restrictions apply to the use of U.S. federal student aid.  Students may use 529 plans to pay tuition and other eligible expenses incurred at the University of Waterloo.  For those with 529 plans, our OPE ID is 00852600.

A Tip for Success

When I started at the University of Waterloo, like many students, I struggled at first to figure out how to study effectively.  I realized after my midterm exams that a few things needed to change if I was going to be successful in Waterloo Engineering.  I setup a study schedule and I started working in the Davis Centre (DC) library a bit more often.  However, the thing that probably helped me the most was a series of study books that provided me with the practice problems I needed.  This series of books, known as the Schaum’s Outlines, helped me survive difficult courses such as Calculus, Physics, and Circuits.  Apparently, I was not alone.  A few years ago during a discussion with Pearl Sullivan, the Dean of Engineering, she mentioned that she also used these books to study for difficult courses.

Today, as I was visiting the campus for Engineering 101, I noticed that the W Store has a sale on these books.  All of them appear to be 25% off.  If you are an incoming student or the parent of an incoming student reading this blog, I suggest you take a brief look at these books in our bookstore in South Campus Hall (SCH).  They are not expensive.  Most of the books sell for approximately $25.  This is a small price to pay if it helps you get through a difficult course.  Below is a photo of the bookstore with these books on display:

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Also, I should point out that it was great to see so many enthusiastic incoming students.  When I last heard, 691 incoming students were in attendance for Engineering 101 and I am sure a few more showed up after I checked the official count.  I will be participating in the panel discussion for ECE students at the afternoon tutorial session in E7 4053.  Feel free to drop by and ask me your questions.

For those who want to know what it was like at Engineering 101, here is a photo taken from off-stage of the crowd listening to Pearl Sullivan given her introduction:

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There wasn’t an empty seat in the venue.  Thank you and welcome to Waterloo Engineering!

Engineering 101

Engineering 101 is a day of activities specifically designed to help incoming undergraduate students succeed in Waterloo Engineering.  Students and their families will have an opportunity to discuss any questions they may have with current students, staff, and faculty.  There are sessions designed specifically for students and sessions designed specifically for their families.  Come check out our beautiful campus!

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For Students…

For students, the day will start with a warm welcome from Pearl Sullivan, the Dean of Engineering and students representatives of the Engineering Society.  In the morning, students will have an opportunity to participate in a first university lecture on Calculus and then learn about the co-op process.  Lunch will provide students with an opportunity to network with fellow students.  In the afternoon, students will have an opportunity to participate in a first tutorial on Calculus and then speak with a panel of university representatives on all aspects of university life.  The day will end with an address by David Nairn, the Director of First-Year Engineering.

For Parents…

For parents, the day will start with a warm welcome from Pearl Sullivan, the Dean of Engineering and students representatives of the Engineering Society In the morning, parents will learn about how to support students as they transition from high school life to university life.  Lunch will provide parents with an opportunity to relax.  In the afternoon, parents will have an opportunity to have questions answered by a panel of university staff and upper-year students on topics such as academics, career preparation, social activities, and anything else.  The day will end with an address by David Nairn, the Director of First Year Engineering.

Drop In Activities

The Faculty of Engineering has scheduled a number of drop-in activities throughout the day to help students take care of important tasks:

  1. If you would like to register with AccessAbility Services for support and accommodation, plan on visiting their office at Needles Hall (NH) 1401.  Remember to bring any documentation you may have regarding previous accommodations or previous medical assessments.  AccessAbility Services will be open from 8:30 a.m. to 4:30 p.m..
  2. If you would like to obtain your student identification card, plan on visiting the WatCard Office in the Student Life Centre (SLC).  Remember to bring government-issued photo identification with you so that we may verify your identity.  The WatCard Office will be open from 12:00 p.m. to 5:00 p.m..
  3. If you would like to purchase clothing, school supplies, gifts, or textbooks, plan on visiting the W Store at South Campus Hall (SCH).  The W Store will be open from 12:00 p.m. to 5:00 p.m..
  4. If you would like to purchase a parking pass for the Fall 2019 term, you may apply for a parking pass at Parking Services at General Services Complex (GSC) 1112.  Remember to bring your student identification number, your vehicle registration documents, and government-issued photo identification.  Parking Services will be open from 12:00 p.m. to 5:00 p.m..
  5. If you would like to learn about OSAP, financial aid, or your student account, plan on visiting the Centre on the main floor of Needles Hall (NH).  Here you will find staff willing to answer your financial questions and willing to help you produce proof of enrollment letters.  The Centre will be open from 12:00 p.m. to 4:00 p.m..

Registering for Engineering 101

Over 700 undergraduate Engineering students and 800 parents have already registered for Engineering 101.  If you plan on attending, you must register so that we can plan accordingly for the event.  You can register using the 101 Days Registration website.

New Challenges, Transfers, and Deferments

If you have been offered admission to Waterloo Engineering for Fall 2019, you are likely very excited to start a new chapter in your life.  You may also be a bit nervous about your future.  University life and high school life are quite different.  At university, you will have greater independence.  Larger class sizes provide greater anonymity.  Attendance is not mandatory.  If you fall behind in your studies, you will have to find a way to catch up.  Extra credit assignments are rare.  Final exams are often worth 50% or more of your grade and they are more difficult than the exams you wrote in high school.  You will need to adapt and make new friends to help you through the tough times.  There is no way to know how you will manage the transition from high school to university.  Just know that the transition is as hard as everyone says and that many students struggle.  You are not alone.

Now that your high school year has ended, you may start thinking about how you will react to the new challenges you will face in university.  You may have concerns about the program you have chosen.  Is it the right fit for you?  Have you chosen wisely?  Most applicants ask themselves these questions.  It is a normal part of the transition to university life.

Over the past 4 weeks, the Engineering Admissions Office has received many inquiries from students who have accepted offers to programs.  Quite a few of these inquiries involve discussions of transfers.  Applicants want to know if they can transfer into another program prior to the start of the school year.  Often, the answer is no simply due to the fact that we do not have available spaces in our programs.  However, there is never any harm in asking about the possibility of a transfer.  We only ask that you think carefully about why you want to transfer and what you hope to accomplish by doing so.  If you have a good reason for a transfer and if a space is available, a transfer may be possible in some cases.

Only a small number of engineering programs have the ability to accept transfers at this time.  If you are seriously interested in requesting a program transfer, you may inquire into the feasibility of doing so by e-mailing enginfo@uwaterloo.ca.  A few students have already had program transfers granted.

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On the subject of program transfers, one thing to keep in mind is that we will not allow transfers between programs during the middle of a term.  Once classes start program transfers will not be considered until the end of the academic term.  Based on our years of experience, this is the only fair process.  It also prevents students from making a poor decision one week into a new program.  The grass often seems greener on the other side of the fence.  At the end of your first week of lectures, you might think that another program looks much more interesting.  You need to give your program the time and attention that it deserves prior to changing programs.

Another question you might have about your university education is how you will pay for it?  Recently, the media has had numerous reports on the subject of OSAP cuts.  In some cases, the predicted OSAP loans and grants were higher than those actually awarded.  You may find yourself in a situation where it may be a challenge to fund your studies if you were relying upon OSAP.  The 10% tuition cuts help some students but the cuts to OSAP appear to have amounted to more than the 10% tuition cut, in many cases.

The most common solution is a terrible one.  Students sometimes try to get a part-time job during their academic term to earn some income while going to school.  Based on my years as an advisor, I can say that very few engineering students are able to successfully complete their studies while working part-time.  I can recall at least one year where every student I advised that had a part-time job failed at the end of the term.  Engineering programs require about 60 hours of work per week.  While this may not seem like much more than you currently do, it is important to remember that the additional work time is directly taking away from your time to rest and relax.  When learning new things, it has been shown that time to rest and relax is an important part of the learning process itself.  Sleep is necessary to transfer knowledge from short term memory to long term memory.

A better solution is to reduce unnecessary expenses.  You may enjoy watching Netflix or prefer Starbucks coffee but you can live without these expenses.  You don’t need a car to live in Waterloo.  We have a light rail transit station on campus that allows you to easily travel many places within Kitchener-Waterloo.  We also have GO buses that provide easy access to the greater Toronto area.  It is often easier to reduce expenses by $1,000 than it is to earn $1,000 working a part-time job.

Another, more radical option, is a deferment.  A student given an offer of admission to Waterloo Engineering may ask for a 1 year deferment.  Put simply, this allows you to defer the start date of your program from September 1, 2019 to September 1, 2020 without penalty.  During a deferment, a student may not study at any other post-secondary institution.  A student may use this year to work a full-time job to save money for their education.  It also provides a student with an opportunity to develop life skills and mature so that the student is ready for the challenge of university.  A deferment is in many ways similar to a gap year.  The only difference is that the student has already been accepted into a university program.  There is no need to re-apply for admission at the end of the deferment.  You simply need to tell the university that you will be attending and pay your fees by the deadlines.

There are two potentially negative consequences to a deferment.  One is that tuition (and expenses) always seem to increase over time.  Deferring your studies by a year will result in you paying slightly more for your education.  This additional cost can be more than offset by the earning potential of a year of full-time employment.  The second is that it is easy to forget math and science skills by taking a year off your studies.  You may need to review your high school courses in the months immediately prior to starting your studies to be prepared for university courses.

Other reasons for considering a deferment would be if you needed time to recover from a serious injury or if you needed time to take care of someone.  For example, if you suffered a serious head injury while participating in sports this summer, a deferment would provide you with a year to recover.  If a loved one was diagnosed with a terminal illness, a deferment might allow you to spend more time with them taking care of them.

A deferment is a very good option for some students.  You should at least know that this possibility exists.  Every year, a few handfuls of students defer their engineering programs for a variety of reasons.  If you are interested in learning more about the possibility of a deferment, you can email enginfo@uwaterloo.ca to find out more.